Career Opportunity for Administrative Coordinator

Job Brief

We are looking for a responsible Administrative Coordinator to administer and organize a variety of projects and tasks, supporting the Executive Vice President and the Senior Leadership Team. As an Administrative Coordinator, under the direction of the Executive Vice President, you will have the opportunity to support the team from an administrative standpoint, and also be accountable for coordinating a number of internal projects.

What you will do:

Operations Support:

· Doctors Onboarding – coordination and follow up/through on process assigned to multiple people throughout the organization n

· Tracking and Executing on Physician Impact Analysis

· Manage and coordinate all surveys such as staff, physician as well as analyze results and work with team to implement action items

· Manage all contracts, which includes: Tracking vendors, terms, initiation of renewal or replacement

· Supporting the EVP and the Team on gathering all documents required for any due diligence

· Newsletters: compiling appropriate information, drafting

· Tracking and reporting on the status of Strategic Priorities

Project Coordination:

Coordinate project management activities, resources, equipment and information. Ensure project team adheres to provided timelines and deliverables

· Monitor project progress and handle any issues that arise

· Act as the point of contact and communicate project status to all participants

· Assisting the Project Manager with administrative functions and processes

· Issue all appropriate legal paperwork (e.g., contracts and terms of agreement)

· Create and maintain comprehensive project documentation, plans and reports

· Assist in scheduling, tasks and teams for effective project coordination

· Data repositories: Look at alternatives with the Director of I.T. propose solution, create migration plan and file naming for consistency, project coordinate completion of transition

Administrative Duties:

· Manage the EVP Calendar and all leadership wrt vacation planning, education events, corporate initiatives

· Preparation of Agendas for Leadership

· Organize files in central repository to ensure ease of finding all required documents.

· Support in preparation for meetings (decks, presentations, etc.)

· Drafting all announcements

· Organize Leadership retreats, town halls and other events

· Minutes of Meetings-in support of the SLT

· Support on preparing expenses

· Coordinate business cases

· Coordinate procurement of capital equipment

· Joint Health & Safety Committee: Assist with each committee, agenda prep, minutes, ensure legislative requirements are being met

What You Bring:

· Proven work experience in Project and Administrative Coordination.

· Highly organized, ability to prioritize, work under pressure and meet timelines

· Strong communication, listening, and executing skills – both verbal and written

· Customer orientation and ability to adapt/respond to different types of personalities and approached

· Solid project management experience

· Writing skills

· Flexibility to multi-task in a fast-paced environment

· High level of integrity, confidentially, and accountability

We thank all those who apply but only those individuals selected for further consideration will be contacted.

Prism Eye Institute is committed to meeting the needs of all individuals in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. Should you require accommodations during the recruitment and selection process, please contact Human Resources

Job Types: Full-time, Permanent